Sponsored Programs Office

Sponsored Programs OfficeThe Sponsored Programs Office (SPO) is Aurora Research Institute's central coordinating office for all externally and internally funded sponsored programs. The goal of SPO is to assist program directors/principal investigators (PD/PI) in their efforts to secure funding for their research and scholarly activities. SPO also assists in ensuring compliance with federal, Aurora Health Care and private-sponsor regulations, terms and conditions.  SPO helps to ensure quality, consistency and compliance for all sponsored programs throughout Aurora.


What Is a Sponsored Program?

A sponsored program is a project that is funded by an external source (e.g., National Institutes of Health, American Heart Association, State of Wisconsin, Rock River Cancer Research Foundation) or internally through one of Aurora's Intramural Research Awards (Cardiac Research Award, Cardiovascular Surgery Research Award and Aurora Cancer Care Research Award). All sponsored programs:

  • Are led by a PD/PI who oversees all work and dissemination of outcomes.
  • Involve funding, materials, compensation or cost-sharing through a grant, contract, cooperative agreement or other type of agreement.
  • Have a defined scope of work or set of objectives in an area such as:
    • Scientific research
    • Clinical trials
    • Program development
    • Infrastructure development
    • Demonstration project
    • Professional development
    • Training/education
    • Equipment acquisition
    • Public service
    • Other scientific or technical initiatives performed within a finite period

Aurora Research Institute's SPO provides PD/PIs with the following pre-and post-award services:

Life Cycle of a Sponsored Program

Pre-award services (proposal cycle) includes identifying sponsors and funding opportunities, planinforming PD/PIs on available Aurora resources (e.g., facilities, subject matter experts), grant development training, providing templates and boilerplates, assisting with budgets, editing, obtaining internal approvals, and managing the application package and submission.

Post-award services (award cycle) includes guiding and assisting with award negotiation and acceptance, award account set-up, negotiating sub-award/contracts reviewing grant expenditures, assisting with award modifications and close-out activities and ensuring compliance with sponsor's reporting requirements and regulations.

Please note:

  • All sponsored program applications must be submitted through SPO.
  • Aurora Health Care, rather than the PD/PI, acts as the official legal applicant for the administration of sponsored programs.
  • All requests for external funding must be approved by Aurora Research Institute's president prior to submission.
  • All awards must be made to Aurora Health Care and accepted by the Aurora Research and Academic Relations and Chief Financial Officer.
  • Institute’s president and Aurora’s chief financial officer. The Aurora Research Institute, rather than the PD/PI, acts as the official legal applicant for the administration of sponsored projects. Investigators should not enter into or sign any legal and/or binding agreements on behalf of the Aurora Research Institute.
  • The PD/PI has ultimate responsibility for the implementation and management of a sponsored program.

Please contact SPO for further information and assistance.