Sponsored Programs Office
Policies, Procedures and Guidelines
Research at the Aurora Research Institute is governed by the rules and policies of several authorities – federal and state governments, Aurora Health Care and the Sponsored Programs Office (SPO). This section provides information and links related to these rules, regulations and policies.
Who May Serve as a Program Director/Principal Investigator?
The program director/principal investigator (PD/PI) is responsible for the intellectual leadership of a sponsored program. Any Aurora caregiver who has the proper training and experience to conduct a research or non-research project may serve as the PD/PI.
If research involves human subjects, Aurora PD/PIs and/or key personnel participating on the project must complete online human subjects protection training offered through the Collaborative Institutional Training Initiative (CITI). Click here to learn more about the CITI Training.
The knowledge and understanding that a PD/PI brings to a sponsored program is the linchpin to a proposal’s success. While the PD/PI may delegate portions of the grant development effort, he/she is ultimately responsible for the project and all aspects of the proposal. Responsibilities include:
- Serving as the grant development leader and primary grant proposal writer.
- Complying with applicable sponsor and Aurora policies and procedures during the project development, implementation and award management.
- Acquiring and maintaining training, approvals or licenses required to comply with all applicable federal and state laws and statutes, such as those pertaining to human or animal protections.
SPO serves as a resource in producing a compelling request, assisting with proposal and budget development, and providing guidance and oversight on sponsor and Aurora-specific policies and procedures.
Timeline: Aurora PD/PIs must provide all final proposal content to SPO within five (5) business days of the sponsor’s deadline.
Please see the SPO's Grant Development Support Policy (PDF, 307 KB) for more information.
Aurora Health Care Policies and Procedures
All research and other sponsored programs are subject to Aurora Health Care policies and procedures. Aurora's system-specific policies can be found on the "Policy Procedure Manuals" page on the organization's internal Caregiver Connect website.
- Cost Transfer on Sponsored Projects – Policy No 178
- Delegation of Approval and Signature Authority Policy
- Effort Certification – POLICY NO: 177
- Financial Conflict of Research Policy
- Human Care and Use of Animals in Research Policy
- Protection of Human Subjects of Research Policy
- Research Misconduct – RSPP/IRB SOP on Scientific Misconduct
- Uses And/or Disclosure of Protected Health Information for Research (H1-1201)
General Federal Policies
- Code of Federal Regulations– Provides free online access to official publications from all three branches of the federal government.
- Federal Acquisition Regulation (FAR) – Provides information on the federal procurement process.
Specific Policies of Key Agencies
- National Institutes of Health (NIH) Grants Policy Statement
- National Science Foundation (NSF) Grant Proposal Guide
- Agency for Healthcare Research and Quality (AHRQ) Policies
- Small Business Innovation Research and Small Business Technology Transfer
The federal government's Office of Management and Business (OMB) oversees and coordinates the executive office’s procurement, financial management, information and regulatory policies. The following are a select few relevant policies issued by the OMB; visit its website for additional circulars.
- OMB Circular A-110– Uniform administrative requirements for grants and agreements with institutions of higher education, hospitals, and other nonprofit organizations.
- OMB Circular A-122– Cost principles for nonprofit organizations.
- OMB Circular A-133– Audits of state and local governments, and nonprofit organizations.
Financial Conflict of Interest - Outlines the NIH Financial Conflict of Interest policy.
Other Helpful Links
- NIH Glossary of Terms and Definitions (PDF, 40 KB)
- CITI Training Research Certification
- Institutional Review Board (IRB)
- Institutional Animal Care and Committee (IACUC)
Please contact SPO for further information and assistance.